Virtual Office: Looking At Both Sides of the Coin

For every business organization, one of the chief considerations for almost every decision is the financial aspects. Costs versus revenues, investments and returns on investments and so on are just some of the things that go into decision-making. This consideration applies to office space as well. Thanks to the growing use of the most sophisticated kinds of technology, the concept of virtual office has also emerged as a very viable alternative for almost every business owner.

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While there is no denying the fact that such a space affords plenty of benefits, it also merits consideration from both points of view – advantages and disadvantages.

Benefits of cyberspace

Going in for virtual offices can allow a business organization to enjoy benefits such:

  1. lower investment in rentals and maintenance
  2. using a particularly desirable office address
  3. flexibility of working hours and
  4. access to the best of technology to support virtual space.

Who should use a virtual office?

Obviously, this kind of an office solution is meant for everybody. From small business owners to freelancers to big enterprises which have a mobile working force – almost anybody can go in for virtual offices. Since it involves only an investment in the right kind of communications technologies, almost anybody can enjoy the benefits of working out of a cyber office.

Saving on costs

In comparison with the traditional office outfit, when business organizations allow their employees to work out of a virtual office they can also look forward to savings on cost areas such as commuting, rentals and maintenance of office space and even giving employees time off. For instance, if a business organization were to institute flexible work rules and allow its employees to work from home, then it could certainly work out an agreement by which they finish the allotted work within a specific duration of time and then left free thereafter.

Responsibility and accountability

Perhaps one of the biggest challenge areas when people work from a virtual office is the responsibility and accountability. A business owner will have to take into account that an employee will enjoy a certain flexibility of working hours. However, this should not translate into being irresponsible when it comes to meeting deadlines.

For instance, if a particular time slot has been fixed for a videoconference, then it is the responsibility of the employee and the employer to commit to the same and ensure that it takes place. A certain amount of self-discipline is also a very real necessity when people choose to work from or in cyberspace.

Availability of technology

It is also pretty apparent that in order for the concept of virtual office to be successful and be a viable and practical alternative for business operations, there should be the availability of and accessibility to all the necessary technology which will make communications seamless and smooth. With glitches in technology, come disruptions in business operations as well. Therefore, technology can be a key ingredient and a game changer when it comes to the concept of virtual workspaces.

Thus, with a combination of responsibility, right technology and a commitment to flexibility coupled with accountability, virtual workspace can be a huge plus point for any business organization.

Author Bio:

Symonds Street Business Centre offers a range of modern office spaces and facilities that have been newly renovated and refurbished. Located in the heart of Auckland City, close to major transport routes, our IT-enabled business spaces can accommodate those looking for offices, desks, meeting and boardrooms. We also offer virtual offices to give your business a corporate profile for a very small cost. For more information on Auckland virtual office visit: http://www.symondsstreetbusinesscentre.co.nz